This role is ideal for an organized, self-starter with strong administrative skills, excellent attention to detail, and direct experience with project coordination, financial monitoring, and business process improvement.
Candidates must be based in MA, CO, NY, VA, GA, PA, MD, WI, TN, OR, NJ, DC. Occasional travel may be required.
Your responsibilities will include:
- Providing effective project coordination support across the US program portfolio.
- Supporting the development and maintenance of project work plans and task tracking in Monday.com, including schedule management, milestone tracking, workload monitoring, and status reporting.
- Supporting budget development and project financial monitoring in consultation with project managers and the finance team (e.g., tracking expenditures, updating budgets, reviewing and reconciling project profit and loss statements, and reviewing supplier invoices)
- Developing and distributing project documentation for internal and external audiences (e.g., meeting minutes, reports, slide presentations, briefing materials)
- Assisting with the implementation and maintenance of digital advertising campaigns across various search engines, online forums, video sharing, and social media platforms (e.g., Google, YouTube, Rumble, TikTok, Quora, 4chan, Instagram, Facebook)
- Supporting coordination and logistics for training programs and events, including scheduling, venue coordination, attendance tracking, invoicing, and payment processing
- Coordinating the drafting, review, and issuance of contracts for consultants, suppliers, and project partners
- Analyzing existing business processes and designing/implementing changes to streamline operations and enhance team efficiency
- Working with the Senior Program Manager to ensure compliance with project contractual requirements and any relevant Federal, State, or local legislation
- Working closely with the finance, operations, communications, design, and other administrative support teams
- Supporting other related tasks as assigned by the Senior Program Manager
Essential:
- Demonstrable experience in project coordination or a comparable administrative role
- Strong organisational and planning skills, with the ability to manage competing priorities and meet deadlines without compromising quality
- Solid numerical ability, including experience working with budgets, spreadsheets, and data
- Familiarity with project management software and comfort adopting new tools and systems
- Clear, confident communicator across written, verbal, and interpersonal contexts
- A practical problem-solver who can spot inefficiencies and follow through on improvements
- Adaptable and calm under pressure, with a flexible approach to shifting priorities
- A genuine commitment to Moonshot's mission and the values that underpin it
- In addition, we require and will check on candidates' eligibility to work in the US. Candidates will be expected to undertake and pass any relevant security clearance procedures per clients' needs.
- Experience or strong interest in working on online safety, intelligence, violent extremism, targeted violence, violence prevention or related areas
- Experience supporting planning and logistics for training and events
- Understanding of project management principles and methodologies
- Experience or interest in contracting, compliance, or process improvement
- 15 days paid vacation leave, plus Federal holidays and 1 day additional paid leave for Native American Heritage Day
- Flexible public holiday policy with the option to work federal holidays in exchange for a day off at another time
- Full private healthcare package, including coverage for partners and children
- Dental & Vision Insurance
- Life & Disability Insurance
- 24/7 access to free counseling via our Employee Assistance Program
- 3% matched 401k contributions
- Generous maternity and paternity leave: 26 weeks paid maternity leave, 8 weeks paid paternity leave
- All permanent employees are granted share options upon employment
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